Mistakes To Avoid While Buying Wholesale Hotel Pillows

 Tired of frequently replacing your hotel pillows and messing up your hotel budget? You can remarkably reduce the replacement frequency and cost of your hotel pillows by understanding common mistakes hoteliers make while buying wholesale hotel pillows.


In this blog, you’ll learn what the common mistakes are while buying bulk hotel pillows, how to avoid them, and manage your hotel budget better.

Common Mistakes While Buying Wholesale Hotel Pillows 

Here are the common mistakes you might be making while buying pillows for your hotel:

  1. Focusing on Price First


It’s understandable that while buying wholesale hotel pillows, price matters a lot. However, the first focus shouldn’t be price; it should be your ROI. If your hotel needs to replace the pillows every here and there after spending even the minimum money, your ROI would still be very low, causing eventual loss. 


Solution: Read the description of the product in detail and understand what you are investing in. Compare the prices according to quality standards, and invest in hotel pillows that are affordable yet commercial-grade, made to last while delivering quality sleep to your guests. 

  1. Not Focusing on Pillow Shell


Yes, pillow fill material is the main focus, as guests care about the soft, plushy feel of the pillow. However, the first line of defence is the pillow shell material. Not focusing on the shell material, durability, and construction results in faster wear and tear of the pillow.


Solution: Look for wholesale hotel pillows with durable construction, such as double-needle stitched pillows that not only maintain their shape but also deliver outstanding durability.

Hotels can source different compositions of pillow shells, such as 50/50 polycotton or 100% cotton shells, as per their property needs. 

  1. Not Paying Attention to Certifications


Certifications are not mere additions to the list descriptions; they are the testament of quality and ethical standards. Ignoring certifications while purchasing bulk pillows puts your inventory at risk with substandard pillows.


Solution: Look for certifications such as OEKO-TEX, SEDEX, and ISO 9001 Standard to ensure investing only in quality products.

  1. Going For Any Supplier


This is a common pitfall that many buyers, especially those new to the wholesale market, fall into. Not all suppliers are created equal, and choosing the wrong one can lead to a lot of problems, including poor quality products, delayed deliveries, and unhelpful customer service. 

It's crucial to thoroughly research and vet potential suppliers to ensure they are reputable, reliable, and can meet your specific needs. 


Solution: Look for suppliers with a proven track record, positive customer reviews, and transparent business practices like DZEE Textiles, that’s been serving the hospitality businesses for more than two decades and has a loyal customer base of 10,000+ hospitality businesses.

  1. Ordering before Trying Out Samples


When buying pillows in bulk, placing a large order before trying and testing the sample product is one of the most grave mistakes hoteliers make. 


Solution: Always request samples of the pillows you are interested in. Test them for comfort, durability, and how well they hold up after washing before committing to a large order. This small step can save your hotel from significant losses and guest dissatisfaction.

How To Choose The Right Quality

Optimizing your hotel's pillow budget is a crucial aspect of cost management without compromising guest comfort. This detailed guide explores strategic purchasing hacks that can lead to significant savings. 


From understanding material science to leveraging supplier relationships, these insights will empower hoteliers to make informed decisions and extend the lifespan of their pillow inventory. Understanding Pillow Material Science for Longevity

Fill Type Analysis

Different pillow fills offer varying lifespans and comfort levels.

  • Feather and Down: While luxurious, these require frequent fluffing and professional cleaning, impacting long-term costs. Consider blends with synthetic fibers for increased durability.

  • Synthetic Fibers (Polyester, Microfiber): Generally more durable and hypoallergenic, these often have a lower initial cost and are easier to maintain, leading to longer replacement cycles.

Fabric Durability

The outer fabric of the pillow plays a vital role in its lifespan.

  • Thread Count: Higher thread counts (above 200) generally indicate a more tightly woven, durable fabric that can withstand repeated washing and use.


  • Material Composition: Opt for cotton or cotton-polyester blends that are resistant to pilling and tearing.

Inventory Management and Maintenance Practices

To make hotel pillows last longer, the staff must be trained for efficient inventory management and maintenance practices.

Regular Pillow Rotation

Implement a system to rotate pillows between rooms to ensure even wear and extend their overall lifespan.

Proper Washing and Drying

Follow manufacturer guidelines for cleaning to prevent damage and maintain pillow integrity.

  • Temperature Control: Using appropriate water temperatures and drying settings can prevent shrinkage and material breakdown.


  • Gentle Detergents: Opt for mild, pH-neutral detergents to preserve the fabric and fill.

Pillow Protectors

Invest in high-quality, washable pillow protectors.

  • Barrier Against Stains and Allergens: Protectors shield pillows from sweat, oils, and allergens, significantly extending their cleanliness and usable life.


  • Reduced Washing Frequency: With protectors, the actual pillow requires less frequent washing, minimizing wear and tear.


Strategic Replacement Cycles

Develop a data-driven approach to pillow replacement.

  • Guest Feedback: Monitor guest comments and reviews regarding pillow comfort to identify areas for improvement or replacement.


  • Regular Inspections: Implement a schedule for staff to physically inspect pillows for signs of wear, lumps, or loss of support. This proactive approach prevents guest dissatisfaction and allows for timely, rather than reactive, replacements.


By implementing these smart purchasing hacks and diligent maintenance practices, hotels can significantly reduce their pillow budget without sacrificing the comfort and satisfaction of their guests.

Why DZEE Is No.1 Hospitality Supplier all across the US


DZEE Textiles stands out as the premier hospitality supplier across the US due to our unwavering commitment to quality and extensive experience in the industry. For over two decades, DZEE has consistently delivered commercial-grade hotel supplies, including pillows, linens, and towels, that are built to last. Our focus on durable materials, stringent manufacturing processes, and adherence to certifications like OEKO-TEX, SEDEX, and ISO 9001 ensures that hotels receive products that not only meet but also exceed industry standards, ultimately leading to higher guest satisfaction and reduced replacement costs.


Beyond product excellence, DZEE Textiles has cultivated a reputation for exceptional customer service and transparent business practices. With a loyal customer base of over 10,000 hospitality businesses, our proven track record speaks volumes about their reliability and dedication to client success. 

Final Words


Implementing these strategies for purchasing and maintaining wholesale hotel pillows will significantly impact your budget and guest satisfaction. Make informed decisions and choose quality to ensure long-lasting comfort.

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